From 2 July 2013, all active substances manufactured outside of the European Union (EU) and imported into the EU must be accompanied by a written confirmation from the competent authority of the exporting country which confirms that the standards of good manufacturing practice (GMP) and control of the manufacturing plant are equivalent to those in the EU.


These requirements constitute one of the main areas of change of the new European directive which came into force in January 2013. They provide a clear legal basis for the concept of international cooperation on active substances (also known as active pharmaceutical ingredients or APIs) which is based on sharing responsibilities with local regulators.


The written confirmation is required per manufacturing site and per active substance and should provide the following assurances:

  • standards of GMP applicable at the plant are at least equivalent to those in force in the EU;
  • the plant is subject to regular and strict controls and effective enforcement of GMP, including inspections;
  • information on findings relating to non-compliance is supplied by the exporting third country without delay to the authorities in the importing country in the EU.


The duration of validity of the written confirmation is established by the exporting non-EU country.  These new requirements reinforce the need for pharmaceutical companies to ensure that the active substance manufacturers they are working with are registered with their respective local authorities and subject to adequate regulatory oversight, no matter where in the world they are located. Marketing authorisation holders and applicants should always bear this in mind when selecting active substance suppliers to avoid future supply problems.


List of equivalent countries


The directive foresees that exporting countries with a regulatory framework equivalent to that of the EU will not need to issue written confirmations. Following a request from a non-EU country, the European Commission, together with GMP experts from Member States and with the support of the EMA, will assess the regulatory framework of the requesters and if the assessment if positive, the county will be listed as an ‘equivalent country’.  Four countries have been listed so far by the European Commission: Australia, Japan, Switzerland and the United States.


An equivalence assessment is ongoing for Brazil. Israel and Singapore have requested to be listed as an ‘equivalent country’. The European Commission maintains a webpage on quality of medicines and GMPExternal link icon detailing the status of the requests received.


Inspections carried out in exceptional cases


In order to avoid the risk of shortages of medicines if the required written confirmation cannot be obtained, the directive provides for a waiver from the written confirmation in exceptional circumstances.The waiver can be used where an inspection by an authority of the European Economic Area has been carried out with a positive outcome and the issue of a GMP certificate.


With around 30% of centrally authorised medicines using active substances that are sourced from third countries, the Agency has performed a risk analysis for centrally authorised products to identify priorities for inspections.The methodology was shared with Member States allowing them to apply a similar approach to nationally authorised medicines. The Agency is constantly monitoring the situation in liaison with Member States in order to coordinate this activity.


In the meantime guidanceExternal link icon for importers and National Authorities has been prepared to deal with cases where active substances arrive in the EEA without the necessary written confirmation.This has been prepared to facilitate a harmonised approach over the coming weeks.


Posted on the EMA website on 2 July 2013